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Financial Aid and Your Bill

Award Amounts

Your financial aid award is determined based on the results of your FAFSA. Awards are granted for a full academic year (fall through spring) and are based on full-time enrollment (12 credit hours or more). If a student registers for only one semester and/or less than full time, the award amount will prorate accordingly.


Example:

Student awarded $5,000 for the year ($2,500 per semester).

Enrolls for six credits in fall and six credits in spring.

Fall funds paid = $1,250; Spring funds paid = $1,250; TOTAL = $2,500

Student Bill

Your student bill is calculated and maintained by the Bursar’s Office. It can include tuition, fees, and purchases from the book store, etc.

Balances

You will have a bill with the college if:

    • You have not completed a financial aid application;
    • Your bill exceeds your financial aid award;
    • You are denied financial aid due to not meeting eligibility requirements;
    • Your financial aid was revoked due to our policies.

All unpaid bills will be reported to a collection agency. A hold will also be placed on your account. In the event of a hold, no student records (including transcripts) will be released.

Those students with a balance remaining, or who do not qualify for financial aid, may choose to take advantage of the college’s installment payment plan. The plan is available to students who are registered for a minimum of six (6) semester hours. Students may apply for an installment payment plan on the day after the semester’s tuition is due.

1098-T Form

The Taxpayer Relief Act of 1997 provides a tax benefit available to students who have incurred qualified expenses for higher education. To assist you in the determination of eligibility for an education credit, Naugatuck Valley Community College provides the 1098-T form. The 2016 1098-T form is now available from myCommNet. To obtain a copy of the form please follow the instructions below. If you have any questions regarding this form please call the Bursar’s Office at 203-575-8055.  Note: If you receive Financial Aid and it exceeds the amount that you were billed for, you will NOT be eligible to receive a 1098-T form.

  1. Log into myCommNet
  2. Click: “Student” tab
  3. Click: “Student Self-Service”
  4. Click: “Financial Aid”
  5. Click: “My Financial Services”
  6. Click: “Tax Notifications”
  7. Put in specific year
  8. You will then be directed to your 1098-T form

Connecticut State Community Colleges Refund and Withdrawal Policy

Refunds

Traditional Fall/Spring Semester Courses:

  • Students who drop courses prior to the term or up until the 7th day of the term having elapsed (i.e. 10% of the term) will be entitled to a 100% refund of tuition and fees.
  • Students who drop subsequently to the 7th day of the term but prior to the 21st day of the term having elapsed will be entitled to a 100% refund of tuition and fees less a “late drop” fee assessed at $50 per dropped course.
  • Students who withdraw subsequently to the 21st day of the term having elapsed will be charged 100% of all tuition and fees.

Courses Offered in Abbreviated Terms (e.g. summer, winter, late start courses, etc.):

  • Students who drop courses prior to the abbreviated term and up until 10%, not exceeding seven calendar days, of the abbreviated term having elapsed will be entitled to a 100% refund of tuition and fees.
  • Students who drop subsequently to 10% of the abbreviated term having elapsed but prior to 20% of the abbreviated term having elapsed will be entitled to a 100% refund of tuition and fees less a “late drop” fee assessed at $50 per dropped course.
  • Students who withdraw subsequently to 20% of the abbreviated term having elapsed will be charged 100% of all tuition and fees. Dates representing the 10% - 20% points of the respective abbreviated terms will vary according to each session/part of term in which the student is registered. Please see the Registrar or Bursar’s office for the exact dates on which the “late drop” fee will be assessed.

Withdrawals

Traditional Fall/Spring Semester Courses:

No course withdrawals will be accepted once 80% of the semester has passed. For a typical 15- week term, 80% of the term is considered the last day of the twelfth week of the term. A student may appeal the course withdrawal deadline due to mitigating circumstances.

Courses Offered in Abbreviated Terms (e.g. summer, winter, late start courses, etc.):

No course withdrawals will be accepted once 80% of the abbreviated term has passed. For abbreviated terms, 80% is considered the last day of the business week of that period. A student may appeal the course withdrawal deadline due to mitigating circumstances.


Note: financial aid students who withdraw from summer courses subsequently to 20% of the abbreviated term having elapsed but prior to the summer financial aid census date may be charged 100% of tuition and fees for those courses with no corresponding/offsetting summer financial aid disbursement.

Adding & Dropping Courses

Full-Term Courses (15 weeks)

Students may drop courses through the end of business day of the 21st calendar day of the term. Courses dropped during this period would not appear on a transcript. Courses can only be added up to calendar day seven of a full, 15-week term.

Abbreviated Term Courses

Students may drop courses through the first 20% of an abbreviated term length. Courses dropped during this period would not appear on a transcript. Courses can only be added up to the first 10% of the abbreviated term length but not to exceed seven calendar days.

Non-Participation (Academic Engagement)

The community colleges are required to verify the academic engagement of each student in each registered course by demonstrating “academic attendance” or an “academically-related activity” for Title IV purposes. This must be completed prior to the predetermined census date of each traditional semester, as well as during periods of enrollment shorter than the traditional 15-week semester (i.e., summer terms and other abbreviated terms).

Students who are determined to have not academically engaged in a period of enrollment leading up to census shall be assigned a registration status of “Never Participated (NP)” for each affected course. Students with the NP designation will be dropped from the course(s) they have not participated in and will be assessed a Late Drop Fee of $50 for each affected course as outlined in BOR policy 3.7.