Employee Policies, Procedures, Resources

Human Resources and Payroll

About NVCC HR/Payroll

About NVCC's Human Resources/Payroll Team

As a strategic partner with NVCC's leadership team, the Human Resources/Payroll Team delivers comprehensive HR/Payroll programs and services in support of the College mission and programs with a particular emphasis on creating and maintaining an effective, energized, and diverse workforce.

Have a Question? Get in touch.

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Kimberly B. Carolina
Director of Human Resources
KCarolina@nv.edu
203-575-8056 (p)
750 Chase Parkway
Waterbury, CT 06708
Jacqueline G. Swanson
Associate Director of Human Resources
JSwanson@nv.edu
203-575-8043 (p)
750 Chase Parkway
Waterbury, CT 06708
Linda A. Pestretto-Demers
Human Resources Generalist
LPestretto-Demers@nv.edu
203-596-8719 (p)
750 Chase Parkway
Waterbury, CT 06708
Susan B. Wright
Human Resources Assistant
SWright@nv.edu
203-575-8077 (p)
750 Chase Parkway
Waterbury, CT 06708
Payroll Employee Contact

Payroll Employee Contact

Click to view the Payroll Directory & Assignments to locate your payroll contact person.
Employee resources

Employee Resources

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NVCC Org Chart

NVCC Org Chart

View the most recent organizational chart for NVCC

Employee Policies and Procedures (Dual Employment, Manuals, WVP Training, Records Retention)

Employee Resources (Benefits, Job Descriptions, Modified Schedule, Union Contracts, EAP)

Employee Benefits

Job Descriptions

Modified Work Schedule

Collective Bargaining Contracts

Employee Assistance Program

  • Employee Assistance Program (Solutions provides work-life programs, leadership development services, and Employee AssistancePrograms).

Miscellaneous Resources (WC, Ethics, I-9 instructions)

Payroll (Core CT, Payroll Schedules, Guidelines and Forms)

 

Access Paycheck statements online via Core CT:

Welcome to your Core CT access instructions. Please review all links below to set up your User ID and Password and to set up your Automated Password Reset feature.

 

Log into Core-CT URL as of June 22, 2015 at: https://corect.ct.gov/PEPRD/signon.html
(Please save as a favorite on your PC or create an icon on your desktop.)

Employee Time Sheet Entry- Core CT Self Service

Approving Time for Supervisors

Payroll Schedules:

Direct Deposit Form:

Tax Forms

Important: Completed tax forms must be returned to Payroll, Room K707/K708

State Withholding:

 

Federal Withholding:

 

Additional form to be completed only if claiming exemption form federal withholding:

W-4 Exemption Acknowledgment

Guidelines:

Wage & Salary Administration Procedures

Payroll Contact Information

Performance Evaluation (Classified, FDRP)

Promotion, Sabbatical and Tenure (Forms)

Retirement Resources

Retirement Information

(State of CT)

Eligibility for Retiree Health Coverage
(Full time employees hired on or after July 1, 1997)

Important Information for Retired Employees Returning to Work Part Time

Tax Sheltered Annuities
Employees may voluntarily participate in a tax- sheltered annuity program (403b) and/or deferred compensation plan (457). There is no employer contribution to these programs.

Deferral of Vacation and Sick Leave Payouts from Final Paychecks to 403(b) or 457 Plans

State Employees Retirement System Revised Requirements for Limited Durable Power of Attorney (LDPOA)

COVID-19 Information

COVID-19 Information

During this challenging time, the staff in HR/Payroll remain committed to ensuring continuity of services for all our employees at the College. We are all working remotely and are available by phone and email to provide guidance and answer whatever questions you may have.  

Quick links to:

Payroll/Telework Guidance
Sick or Self-Quarantined Employees
What if I think I have or have been diagnosed with COVID-19

Payroll Guidance

Below is guidance from CSCU Human Resources on how we are to move forward with coding our time on time sheets and in Core CT.
Please also note that for the employees who do not have direct deposit, paper checks will be mailed directly from central payroll to the address on file. 

Currently, we are working on a process for supervisors and managers to track and report electronically the scheduled hours of part time staff working remotely.  We hope to have this process in place by the end of this week or the beginning of next week. 

 
CSCU Payroll Guidance: 


The following details basic teleworking principles as well as a guide on how to code COVID-19 related situations for payroll purposes. In addition, a FAQ is included to answer some frequently asked questions on payroll implications amidst the COVID-19 campus closures. 

Telework: 

All CSCU employees now teleworking with the exception of those employees designated as “Level 1” (formerly essential) and the following guidelines apply to those employees teleworking: 

  • Employees are expected to perform their roles to the best of their ability from home. 
  • Employees are expected to be available online via email or phone during their normally scheduled hours. 
  • For staff, supervisors should assign work to their employees that detail identifiable tasks that can be performed at home, with discernable, measurable outcomes. 
  • Employees are expected to actively monitor email and voicemails sent to email. 
  • Employees are expected to be available to return to their work site during normal 
  • working hours when requested by their manager. 
  • Employees can direct any questions on work assignments and requirements to their manager. This implies they should be in frequent contact with their supervisor for work assignments and other work-related needs. 

Coding per OPM/DAS Guidance: 

 How should an employee code COVID 19 related leaves or telework in CORE-CT? 

  • AUTHORIZED PAID LEAVE PURSUANT TO OR CAMPUS CLOSURES: LOPD, used in conjunction with override reason code PDC19 (see screenshot below at the end of the memorandum for an example of the use of the override reason code). However, once an employee is authorized to telework, they should follow coding for that purpose. 
  • TELEWORK: REGTC, used in conjunction with override reason code TCC19 
    Full-time faculty should code their time to REG from March 16-20 and then begin to use REGTC and the PDC19 override code. 
  • PERSONAL ILLNESS: Appropriate sick leave code and other accrual codes as necessary, used in conjunction with override reason code SCV19 
  • CAREGIVER OF A FAMILY MEMBER WHO IS SICK WITH COVID-19 (when not teleworking): Appropriate family sick leave code and other accrual codes as necessary, used in conjunction with override reason code SFC19 
  • SCHOOL, DAYCARE OR TRANSPORTATION CLOSURE (when not teleworking): Appropriate leave code, used in conjunction with override reason code BCC19 

General Payroll FAQs 

If an employee, EA, UA, or a student is scheduled to work but is teleworking, should they be paid? 
Yes, and it should be coded as REGTC with the appropriate override reason code (herein as PDC19). The reporting requirements for PTLs, ECLs and NCLs are covered by the terms and conditions set forth in the Notice of Appointment which include "the obligation to meet each scheduled class and to complete all assigned responsibilities, including rescheduled classes and makeup of work missed, where appropriate..." PTLs, ECLs and NCLs shall not be docked pay for failing to meet a class due to the College closing. 

 An employee had scheduled a vacation prior to the recent campus closures, should they use their vacation time or the related COVID-19 payroll code? 
The employee shall code the time off as VAC. However for P-5 employees, when a shift (or portion thereof) is granted by the act of the Governor or their designee, an employee scheduled to be charged vacation or personal leave shall not be charged. However, if the employee had an entire workweek off for vacation/personal leave, then they should use VAC for the entire week. 

Our campus was forced to shut down to suspected COVID-19 exposure, how should the employees time be coded? 
Employees should be paid using the LOPD code for the length of the closure prior to teleworking. Employees should follow the telework protocol thereafter. 

It is a requirement that all employees, as able, should move to telework, how should we code that time? 
This should be treated as if they are working in a physical office location and should be coded as REG 3/16-3/20 and then REGTC after that. 

What if, at the present moment, we are unable to get the employee fully set up for telework, how should we code their time? 
This again should be treated as if they were working and coded as REGTC with the appropriate override reason code. 

 If a Level 1 employee needs to work OT during this period, are they eligible? 
Yes. 

 If an employee usually receives a paper paycheck, how will they now obtain their check? 
The Office of the State Comptroller will be mailing employee paychecks to the employee’s most current address on file until further notice. 


Sick or self-quarantined employees 

  • Employees who become ill while teleworking and cannot perform their duties must report the illness to their manager and code time sheets accordingly.  
  • Employees diagnosed with COVID-19 by a medical professional must notify NVCC’s Director of Human Resources, Kim Carolina at kcarolina@nv.edu, 203-575-8056, or 475-235-7456.   
  • Employees directed to self-quarantine by a medical professional must notify NVCC’s Director of Human Resources, Kim Carolina at kcarolina@nv.edu, 203-575-8056, or 475-235-7456.   


What if I think I have COVID-19?   

  • If you think you have been exposed to COVID-19 and develop symptoms, such as fever, cough or difficulty breathing, call your healthcare provider for medical advice. 
  • Stay home except to get medical care.   
  • Separate yourself from other people and animals in your home.
  • Call ahead before visiting your doctor.
  • Cover your coughs and sneezes.
  • Clean your hands often.
  • Avoid sharing personal household items.
  • Clean all “high-touch” surfaces every day.
  • Monitor your symptoms.  
If you are diagnosed with COVID-19, notify NVCC’s Director of Human Resources, Kim Carolina at kcarolina@nv.edu, 203-575-8056, or 475-235-7456.    
 


Annual public notice of nondiscrimination

Annual Public Notice of Nondiscrimination

Naugatuck Valley Community College does not discriminate on the basis of race, color, religious creed, age, sex, national origin, marital status, ancestry, disability, including but not limited to present or past history of mental disorder, learning disability or physical disability, sexual orientation, gender identity or expression or genetic information in treatment or employment at the College, in admission or access to the College, or in any other aspect of its programs and activities.  In addition, the College does not discriminate in employment on the additional basis of veteran status or criminal record.  The College is required by Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), Title II of the Americans with Disabilities Act of 1990 (Title II), Title IX of the Education Amendments of 1972 (Title IX), the Age Discrimination Act of 1975 (Age Act), and their respective implementing regulations at 28 C.F.R. Part 35 and 34 C.F.R. Parts 100, 104, 106 and 110, not to discriminate on the basis of race, color, or national origin (Title VI); disability (Section 504/Title II); sex (Title IX); or age (Age Act). 

NVCC offers associate in art and associate in science degrees in more than 50 disciplines, including:  accounting, aviation, business, computer information systems, computer science and technology, engineering and technology, fine arts, dance, music, theater and digital arts, health careers, hospitality management, and human services as well as general studies, humanities, and liberal arts and sciences.  In addition, credit and non-credit certificate programs focusing on developing occupational skills are offered.  

Admission to the college is open to high school graduates upon submission of a completed college admissions application accompanied by official high school diploma or equivalency or college transcripts or diploma, payment of the application fee and proof of immunization.  Courses are generally open to anyone with an interest in a subject area.  Some programs of study have additional admissions requirements.

Inquiries concerning the application of each of the aforementioned statutes and their implementing regulations to the College may be referred to the U.S. Department of Education, Office for Civil Rights, at (617) 289-0111 or 5 Post Office Square, 8th Floor, Boston, MA 02109-3921, or to the applicable College Coordinators who are located at Naugatuck Valley Community College, 750 Chase Parkway, Waterbury, Connecticut 06708:  Kimberly Carolina, Director of Human Resources/Section 504/Title II/ADA/Age Act Coordinator, Room K704b, 203-575-8056; Sarah Gager, Dean of Student Services/Deputy Section 504/Title II/ADA/Age Act Coordinator (Students), Room K509a, 203-575-8086; Jacquie Swanson, Associate Director of Human Resources/Title IX Coordinator, Room K704, 203-575-8043 (Rev 10/21/19).

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